BYLAWS OF THE SAN MATEO COUNTY HORSEMENS ASSOCIATION (a non-stock, non-profit corporation) TABLE OF CONTENTS ARTICLE I NAME, PURPOSE AND OFFICE Page Section 1 The
name of this Corporation
.. 1
Section 2 This
Organization
.. 1 Section 3 The
Principal Office
.. 1 ARTICLE II MEMBERSHIP Section 1 Any
person
. 1 Section 2 Four
(4) Classes of Membership
.. 1 Section 3 Any
Member
. 1 ARTICLE III BOARD OF DIRECTORS Section 1 The
Board of Directors
.. 2 Section 2 The
Management of the Affairs
.. 2 Section 3 Any
Director Who is Absent
2 Section 4 All
Vacancies
. 2 Section 5 A
Quorum
.. 2 Section 6 There
Shall be Regular Meetings
2 Section 7 Special
Meetings
3 Section 8 Notice
of Special Meetings
. 3 ARTICLE IV OFFICERS Section 1 The
Officers of the Corporation
. 3 Section 2 The
President
3 Section 3 The
Vice-Presidents
.. 3 Section 4 The
Secretary
3 Section 5 The
Treasurer
3 Section 6 The
Assistant Secretary and Assistant Treasurer
. 4 Section 7 The
Sergeant at Arms/Parliamentarian.................... 4 Section 8 The
Historian
. 4 Section 9 In
Case of the Absence or Inability
. 4 Section 10 Vacancies
. 4 Section 11 The Officers of the Corporation
.. 4 Section 12 No
Director
. 4 ARTICLE V MEMBERS MEETINGS Page Section 1 The
Place of all Meetings
.. 4 Section 2 Meetings
.. 5 Section 3 The
Annual Meeting
. 5 Section 4 A
Quorum
5 Section 5 The
Right to Vote
5 Section 6 The
Voting
.. 5 Section 7 Members
Meetings
.. 5 ARTICLE VI NOMINATIONS AND ELECTIONS OF
DIRECTORS Section 1 The
Nomination of Directors
. 5 Section 2 Election
of Directors
5 ARTICLE VII FINANCE Section 1 The
Funds
5 Section 2 Corporate
Obligations
6 Section 3 The
Fiscal Year
. 6 ARTICLE VIII STANDING COMMITTEES Section 1 Standing
Committee for Horse Shows
6 Section 3 Standing
Committee for Membership
. 6 ARTICLE IX JUNIOR ACTIVITIES Section 1 Junior
Members
.. 7 Section 2 The
Purpose
.. 7 Section 3 Officers
. 7 Section 4 An
Advisory Committee
. 7 Section 5 Funds
. 7 ARTICLE X AMENDMENTS
OF BYLAWS Section 1 Adoption,
Amendment or Repeal
.. 7 Section 2 Adoption,
Amendment and Repeal
.. 8 Section 3 Bylaws
of this Corporation
. 8 ARTICLE I Name, Purpose and Office Section
1. The name of this corporation shall
be San Mateo County Horsemens Association. Section
2. This organization is formed for the
purpose of promoting, cultivating and fostering an interest in fine horses and
fine horsemanship in all types of horses throughout the State of California and
in the County of San Mateo in particular; to give aid and support to every type
of activity concerning horses; to promote any activity which will further the
general purpose thereof, such as, but not limited to, horse shows and parades;
to assist and encourage the acquisition, building, maintenance and super-vision
of bridle paths, horseback trails and the rights-of-way thereof, as well as
accommodations for the riders and horses thereon; and to do any and all things
in furtherance of horsemen and horses. Section
3. The principal office of the
corporation shall be in the County of San Mateo, State of California. ARTICLE II Membership Section
1. Any person who owns or rides horses
or who is otherwise interested in the objectives of this corporation shall be
eligible for membership. Dues shall
be prescribed by the Board of Directors
each calendar year no later than October. Section 2. Four (4) classes of membership in the
corporation shall be: (a) Senior Member, who shall be age 18 or over on the
first day of January of the year for which dues are paid. (b) Junior Member, who shall be age 17 or under on the
first day of January of the year for which dues are paid. (c) Couples Membership, who shall be two adults age 18 or
over on the first day of the year for which dues are paid. (d) Family Membership, who shall be at least one adult and
an unlimited number of children residing in the household, age 17 or
under. Family members age 18 or over
shall be considered an adult and qualify for Senior Membership. Section
3. Any member may be expelled, for
cause, by a vote by ballot of three-fourths of the elected/approved Board of
Directors at the time of said vote. ARTICLE III Board of Directors Section
1. The Board of Directors shall
consist of at least twenty-three (23) and not more than twenty-nine (29) senior
members. Each year approximately
one-third of the Board will be elected to begin a term of three (3) years,
unless elected to fill the unexpired term of a former Board member. One-third will continue to serve their
remaining two-year term, and one-third will continue to serve their remaining
one-year term. Elections shall be held
in the month of November at the Annual Meeting.
Newly elected Board members shall be installed the following
January. All Directors must be in good
standing regarding dues. Past Presidents
may attend meetings and have a voice, but no vote unless elected to serve as a
Director. Section
2. The management of the affairs,
property, business and control of policy is vested in the Board of
Directors. Standing or temporary committees
may be appointed from its own membership by the Board of Directors from time to
time and the Board of Directors may from time to time invest such committees
with such powers as it may see fit, subject to such conditions as may be
presented by such Board. The Board of
Directors may not authorize any disbursement not included in the approved
budget over one thousand dollars ($1000) for any one purpose or project unless
two-thirds of the Board of Directors present vote for approval. Section
3. Any director who is absent from two
consecutive directors meetings, unless excused from attendance at the
discretion of the President, or who misses a total of five meetings in any one
calendar year, shall thereby forfeit his/her director- ship. Any exceptions to this shall be brought by
the President before the full Board to vote upon. Section
4. All vacancies in the Board of
Directors may be filled by a majority vote of the Board of Directors. A Director thus elected to fill any vacancy
shall hold office for the unexpired term of that office, provided filling such
vacancy does not conflict with Article III, Section 1. Section
5. A quorum at a Board of Directors
meeting shall be fifty (50) percent of the whole Board then holding office; if
there is less than a quorum, no binding vote can occur. Section
6. There shall be regular meetings of
the Board of Directors held monthly, unless a meeting is canceled by vote of
the Board of Directors for a particular month or canceled by the president. Section
7. Special meetings of the Board of
Directors may be called at any time by the President or by any Vice-President
or by any two Directors, to be held at any place within the County of San
Mateo. Section
8. Notice of all special meetings of
the Board of Directors shall be communicated to each director at least 10 days
before such meeting via US mail and email or telephone or personal contact. ARTICLE IV Officers Section 1. The officers of the corporation shall be a
President, two Vice-Presidents, a Secretary, a Treasurer, a Sergeant at
Arms/Parliamentarian, and a Historian, who shall be elected for one year by the
Directors at a meeting to be held immediately after the membership meeting each
November, and who shall hold office until their successors are elected and
qualify. The Board of Directors may also
choose an Assistant Secretary and Assistant Treasurer. All officers of the corporation must be members
of the Board of Directors in good standing regarding dues. Section
2. The President shall preside at all
meetings of the members and directors, shall have the general supervision of
the affairs of the corporation, shall make reports to the Board of Directors
and members, and shall perform all such duties as are incident to the office or
are properly required by the Board of Directors. The President shall also appoint the chairs
of all committees, except those committees which may be appointed by the Board
of Directors. Section
3. The Vice-Presidents in the order of
their election shall exercise the functions of the President during the absence
or disability of the President. Each
Vice- President
must be appointed to the chairmanship of a committee by the President, and
shall have such powers and discharge such duties as may be assigned by the
President. Section
4. The Secretary shall issue notices
for all meetings, except that notice for special meetings of directors as
provided in Article III, Section 7; shall keep minutes of all meetings; and
shall make such reports and perform such other duties as are incident to the
office or are properly required by the Board of Directors. Section
5. The Treasurer shall have custody of
all monies of the corporation and shall keep regular books of accounts, shall
disburse funds of the corporation in payment of just demands against the
corporation, or as may be ordered by the Board of Directors taking proper
vouchers for such disbursement, and shall render to the Board from time to
time as may be required, and account for all transactions as Treasurer, the
financial condition of the corporation, and shall perform all duties incident
to the office or which are properly required by the Board of Directors. Section
6. The Assistant Secretary and the
Assistant Treasurer, if chosen, shall, in the absence or disability of the
Secretary or Treasurer, perform the duties and exercise the powers of the
Secretary or Treasurer. Section
7. The Sergeant at
Arms/Parliamentarian shall have custody of all personal property of the
corporation and shall keep a record thereof, shall at the direction of the
President maintain order at meetings, and interpret and recite Roberts Rules of
Order as necessary. Section
8. The Historian shall maintain and
keep a written and pictorial record of all activities of the corporation. Section
9. In case of the absence or inability
to act of any officer of the corporation and any person herein authorized to
act in his/her place, the Board of Directors may from time to time delegate the
powers and duties of such officer to any other officer or any director or other
person to whom it may select. Section
10. Vacancies in any office arising from
any cause may be filled by the directors at any meeting. Section
11. The officers of the corporation
shall hold office until their successors are installed. Any officer elected or appointed by the
Board of Directors may be removed at any time, with due cause, by the
affirmative vote by ballot of three-quarters of the members of the Board of
Directors at a regular or special meeting pursuant to the bylaws. Section
12. No director shall be an officer of
this corporation who holds office in any other horsemens club or association. ARTICLE V Members Meetings Section
1. The place of all meetings of the
members shall be within the County of San Mateo, State of California, or such
other place as shall be determined by the Board of Directors, and the place at
which such meetings shall be held will be published to the membership. Section
2. Meetings shall be held on a regular
basis at the discretion of the Board of Directors. Section
3. The Annual Meeting of the senior
members of the corporation for the election of directors to succeed those whose
terms expire and for the transaction of such other business as may properly
come before the meeting shall be held in the month of November to be scheduled
by the Board of Directors. Notification
shall be given to the membership at
least 30 days prior. Section
4. A quorum at any regular or annual
meeting shall consist of any number of senior members present at such meeting. Section
5. The right to vote shall be vested
in senior members only. Section
6. The voting at all meetings shall be
via voice vote except for the election of directors at the Annual Meeting, when
any voter may demand a vote by ballot, where- upon the President shall appoint
three inspectors of election. The
inspectors shall receive and take charge of all ballots and shall decide all
questions touching upon the balloting. Section 7. Members meetings shall be conducted under
Roberts Rules of Order. ARTICLE VI Nominations and Elections of Directors Section
1. The nomination of directors to be
elected for a vacant term shall be made by a committee of five (5) senior
members appointed by the President prior to the Annual Meeting. The nomination committee shall present a list
of nominees selected. Additional
nominations may be made by senior members present at the Annual Meeting. Section
2. The election of directors shall
take place immediately after the nominations have been closed. Nominees receiving a majority of votes shall
be elected. ARTICLE VII Finance Section
1. The funds of the corporation shall
be deposited in the name of the corporation
in such bank or banks as the Board of Directors shall designate and shall be
drawn out only by check signed by the Treasurer or other officer designated by
resolution of the Board of Directors. Section
2. Corporate obligations and the ordinary
expenses of the usual activities of the corporation may be paid under the sole
authorization of the President pursuant to Article III, Section 2. Section
3. The fiscal year of the corporation
shall begin on the first day of January
in each year, unless otherwise provided by the Board of Directors. ARTICLE VIII Standing Committees Section
1. There shall be a standing committee
for horse shows. The committee shall
consist of not less than three (3) senior members appointed by the
President. Notwithstanding Article III,
Section 2, members of this committee may be appointed from the associations
senior membership, provided that at least one is a member of the Board of
Directors. The committee shall plan and
execute the activities for all scheduled horse shows. Annually the committee will present a budget
to the Finance Committee for its review and incorporation into the general
budget and may be amended upon presentation to the Board of Directors before
being submitted to the general membership for vote/approval. Section
2. There shall be a standing committee
for financial affairs. The committee
shall consist of not less than two (2) and not more than four (4) Board and/or
senior members appointed by the President.
The committee shall, as it deems appropriate, make recommendations to
the Board on budget or other financial matters.
The financial chair, with the assistance of the Treasurer, shall propose
an annual budget no later than each Novembers Annual Meeting. This budget shall be submitted to the general
membership at the annual General Meeting in November and must be approved by a
51% vote of those in attendance. Section
3. There shall be a standing
membership committee. The committee
shall consist of not less than three (3) senior members, plus the Registrar,
appointed by the President.
Notwithstanding Article III, Section 2, members may be appointed from
the associations senior membership, provided that at least one is a member of
the Board of Directors. The committee
shall be responsible for promoting new memberships and the involvement of
current members in association activities.
Annually the committee will present a budget to the Finance Committee
for its review and incorporation into the
general budget and may be amended upon
presentation to the Board of Directors before being submitted to the general
membership for vote/approval. ARTICLE IX Junior Activities Section
1. Junior members shall be organized in
the name of San Mateo County Horsemens Association Juniors. Section
2. The purpose of the organization is
to sponsor and provide entertainment and activities for junior members. Section
3. Officers shall be elected from
among themselves to administer the affairs of the junior group. Section
4. An advisory committee of senior
members shall have general supervision of the affairs of the junior group. Section
5. Funds shall be made available for
any activity or need the Board of Directors deems appropriate or
necessary. Any or all monies earned or
disbursed shall be submitted to the Board for its review. Annually the juniors will present a budget to
the Finance Committee for its review and incorporation into the general budget
and may be amended upon presentation to
the Board of Directors before being submitted to the general membership for
vote/approval. ARTICLE X Amendments of Bylaws Section
1. Adoption, amendment or repeal of
the bylaws may be proposed by the Board of Directors, after a resolution to do
so has been read at the meeting of the Board of Directors and after a second
reading at the next meeting, by a majority vote of the quorum present has
passed the resolution to do so. The
President shall give notice to the entire senior membership of such proposal,
as well as the date of its consideration by not less than ten (10) days notice
by direct mail or by the printing of such notice in the official publication of
the corporation, namely, The San Mateo Horseman. Section
2. Adoption, amendment and repeal of the
bylaws may be proposed to the Board of Directors by a resolution signed by five
or more senior members. Section
3. Bylaws of this corporation may be
adopted, amended and repealed by a majority vote of senior members present at
the meeting specified as that at which a vote will be taken upon the resolution
passed by the Board of Directors. |